The Importance of Keeping Your Workload Visible: One Point of Truth for Tasks

Acknowledging you have “a lot on your plate” isn’t fun; what makes it worse is that you probably haven’t accounted for all the tasks and projects you’re juggling. Managing multiple projects and tasks across various areas of life can be overwhelming, but “dropping balls” (let’s continue the juggling metaphor) feels even worse.

Ensuring your workload is visible and organised reduces stress, prevents burnout, and increases productivity. Having a single point of truth for all your tasks means you can manage your workload effectively and maintain your wellbeing.

In this article, I will share how I keep my workload visible. I use Todoist to manage my tasks, but my approach can work with any task management tool.

Splitting Workload into Life Zones

I divide my life into three zones: personal, work, and business (work is my paid employment and business is my self-employed work). Each zone contains various tasks and projects.

This top-level division means I can see what needs to be done in each life zone. The split between work and…